Mail and Duplicating Procedures and Pricing

U.S. and Campus Mail

  • Separate all campus mail (CGU and other colleges) from U.S. and international mail. Please place mail in the mailboxes that are provided in the mailroom.
  • All campus mail should be addressed with the name, department, and college the mail is going to. If you cannot use a campus mail envelope, envelopes must be marked “CAMPUS MAIL.” This will keep campus mail from being misdirected or from having postage paid on it.
  • Personal mail should be separate and clipped with your name on it. If mail cannot be identified by sender, it will be put in our dead letter box.
  • Mark all international mail and separate it from U.S. mail. Marking international mail will help cut down on postage mistakes and get the mail out in a timely manner.
  • Please inform the mailroom staff of any changes in personnel (faculty or staff). In order to deliver the mail correctly and promptly, the mailroom staff will need to be kept up-to-date on personnel changes for each department.
  • Very important: A 10-day advance notice is required when your department will be sending out a large mailing of 200 pieces or more. The mailroom may not have the postage for a large mailing if they are not notified in advance.


  • Advance notice is required if the photocopying is 1,000 or more copies. Please leave it with the mailroom staff so that the proper amount is charged to your account. The rate for 1,000 or more copies is 4 cents per copy.
  • Inform the mailroom staff of any account changes for postage or copying, including new accounts being established and old accounts being closed.

Mailroom Rates (effective July 1, 2014)


  • Under 1,000 copies: $.06 each page
  • Over 1,000 copies: $.04 each page
  • Transparencies: $.58 each
  • Color, under 50 copies: $.65 each page
  • Color, over 50 copies: $.45 each page
  • Oversize color copies, 8 1/4 x 11 and larger: $1.00 each – any amount
  • Color transparencies, $1.20 each page


Binding, heat

  • Small book: $1.70
  • Medium book: $2.20
  • Large book: $3.00


Binding, comb

  • Small book: $1.60
  • Medium book: $2.10
  • Large book: $2.80