Resources

How do I login to The Work Number? 

• Start by going to https://employees.theworknumber.com 
• Select “Log In” and follow the simple prompts 
• Enter the Employer code 22513 
• If this is your first time – pick “Register Now” 
• If a returning user – enter your username and password you set up. 
• The screens prompts will walk you through all the steps to help verify your identity and keep your account private while offering helpful messages if you have problems. 
• Quick Guide to the Work Number
• Employee Work Number Guide 

• Annual Performance Evaluation Process (Managers)
• Annual Performance Evaluation Process (Employees)
• Add Emergency Contact Information
• Access Payslips and Change Payslip Printing Election
• Add/Edit Contact  Information
• Access W-2
• Add Worklets in Workday’s homepage
• Change Legal Name
• Direct Deposit set up
• Navigate Workday Profile
• Terminated Login Instructions
• Change ARP Contributions 

• • How to enter time as a Student Employee
  • How to enter time as Hourly Staff
  • How to Request Time Off
  • How To Cancel Time Off Request 
  • How to Approve Time Off as a Manager
  • How to Approve Multiple Worker’s Timecards
  • Video Training Non-exempt and exempt staff
  • Video Training for Student Employees

New Hire Procedures for Staff 

• Manager submits a completed Job Description, Employee Requisition Form, and Physical Activities Form to the Human Resources Office.
• Human Resources submits to the Cabinet for approval.
• Once approved, HR will post in Workday. Allow three to four days to process.
• Manager initiates recruiting process in Workday.
• The manager will communicate to HR to initiate the background check for selected candidates.
• HR will communicate to the manager the background results.
• HR will request information to create the Job offer letter.
• HR will send the offer letter and will cc the manager via Airslate.
• Once the offer letter is signed, HR will initiate the onboarding process in Workday.
• The candidate will complete the onboarding process in Workday.
• HR will set up a time to review the candidate’s I-9 documents.
• HR will create the candidate’s Peoplesoft ID.
• The hiring manager will request OIT to provide any system or drive access.
• MPN Handbook and Acknowledgment of Receipt 
• Receipt of Acknowledgment of Handbook
• Worker’s Compensation Benefits and Forms
• Sexual Harassment Acknowledgment Form

Please read these policies and procedures before filling out a requisition form:

• Affirmative Action Hiring Process for Staff Employment
• HR-Payroll New Hire Procedures

Employee Requisition Form (must be printed on green safety paper, and must open form with Adobe so form can be filled out)

Jeremy Leswick, Mailroom Clerk
jeremy.leswick@cgu.edu
909-621-8320

Harper Hall East (Basement)
Room 6
160 E. 10th Street
Claremont, CA 91711
Phone: 909-621-8320 or 909-621-8554
Fax: 909-621-8390
Email: mailroom@cgu.edu

Hours: 8:30 am – 5:00 pm Monday through Friday