- Quick Kronos Training Video
- Kronos Instructions for Students
- Kronos Instructions for Students & hourly staff (video)
- Kronos Instructions for Managers (zoom recording)
- Kronos New Features zoom training
- Kronos Exempt Time Off Requests
- Kronos Mobile-Employee-Job-Aid
- Kronos Manager Guide
- Common Tasks for Managers and Approvers
- Employee Guide for Mobile (Android)
- Employee Guide for Mobile (iPhone)
- Kronos Time Card Correction Form
- Kronos Training Students workers and Hourly Staff
- Kronos Training Supervisors and Approvers
- Downloading the Kronos Application
- Kronos request time off exempt employees
- Kronos request time off hourly employees
- Removing Approval from time cards
- CA Meal penalty waiver
The Hiring Process:
To recruit a student for a campus job, please follow the below steps, if you have any questions regarding the hiring process, feel free to contact the Human Resources department at firstname.lastname@example.org.
- Hiring manager posts position in Handshake (review policy here).
- Once the selection process is completed, the hiring manager creates an offer letter (sample offer letter).
- Hiring manager should provide the student with a completed New Student Personnel Action Form (PAF) . Please make sure to fill out ALL boxes and sign.
- The student completes the I-9 Form and brings completed New Student Personnel Action Form to human resources (email@example.com).
- Once human resources enters employee in the system. The student completes the onboarding process in workday (information will come from HR).
- Student worker completes Student Worker Acknowledgement Form and returns to human resources (firstname.lastname@example.org).
All new students need to complete the new hire process prior to the first day of work.
Original acceptable documents that demonstrate work eligibility in the US, please see list here .
The date on the I‐9 needs to be within three days of the student’s hire date. All students need a Social Security card and email when completing their I-9.
Adding a new position for existing student worker.
- Hiring manager should provide payroll with a completed New Student Personnel Action Form (PAF) . Please make sure to fill out ALL boxes, sign, and email to payroll (email@example.com).
- Student employees are limited to work a maximum of 20 hours per week during the academic year. During the summer, students are permitted to work up to 40 hours a week.
- Only full-time CGU students may be hired.
- Student worker must reside in the U.S.A.
- Student worker must meet and complete the Form I-9 eligibility verification, prior to beginning any work assignment.
Please read these policies and procedures before filling out a requisition form:
- Affirmative Action Hiring Process for Staff Employment
- Affirmative Action Compliance Report
- HR-Payroll New Hire Procedures
Employee Requisition Form (must be printed on green safety paper, and must open form with Adobe so form can be filled out)
Jeremy Leswick, Mailroom Clerk
Harper Hall East (Basement)
160 E. 10th Street
Claremont, CA 91711
Phone: 909-621-8320 or 909-621-8554
Hours: 8:30 am – 4:30 pm Monday through Friday (During Pandemic hours are 10:00 am – 2:00 pm)
Purchase movie tickets in the mailroom (cash only please)
Regal / Edwards Cinemas: $9.00 each – no restrictions
AMC Theatres: $10.25 each – no restrictions
Safety Committee Mission
The committee will meet quarterly, with the goal of maintaining a safe working environment at CGU. Committee members will be the contact person for their building. They will have the responsibility of notifying the committee of any safety issues or concerns within their area, or any new ideas for enhancing safety on the campus. The joint efforts of the committee should not only be to spot current safety problems, but to also come up with new and innovative ways to enhance our work areas and the campus at large. The Information Technology department will play a large role in determining areas of safety concerns. Safety training is mandated by Senate Bill 198. CGU is responsible for sponsoring annual training classes. Topics are to be reviewed with Chauncey Jones, Environmental Health and Safety Specialist at CUC. Chair: Leslie Negritto. View The Claremont Colleges Safety Handbook.
Trip Reduction Incentive Program for Faculty and Staff
If you walk, bicycle, carpool or use public transit, and you are a benefits-based employee, you are eligible to participate.
- $2.00 per day of participation.
- CGU will pay up to $95.00 for a monthly Metrolink pass. Pass must be purchased directly by CGU to qualify.
- Carpool matching service: Call Human Resources, Ext. 72461, or 1-800-COMMUTE for areawide matches
- Reserved parking for carpool drivers
- Contact us for a carpool-parking permit
- Guaranteed ride home for carpool riders in emergency situations
- For all public transit information, call 1-800-COMMUTE
- For other information or a participation form, contact Dana Kaiser, Ext. 77866.