6C Instructors

Our collaboration in The Claremont Colleges creates the rich and stimulating academic environment that is The Claremont Colleges. Thank you for sharing your resources with our CGU students!

The information, instructions, and links on this website have been provided to serve as a quick reference for you to CGU policies and procedures. When referring students to forms and instructions, please refer students to the CGU Registrar’s Office website (my.cgu.edu/registrar).

Process. CGU students register for all courses, including 5C classes, at CGU. This policy applies for all semesters, including summer.

5C Courses. Agreements among The Claremont Colleges require CGU students to obtain instructor permission to register in a 5C course. Students complete the Registration Form – Claremont Colleges Courses (available on the Registrar’s Office Forms page) to document instructor permission. This form is also used by the student’s department at CGU to indicate whether graduate credit is to be given for the student’s enrollment in your course. 5C courses that are added to the CGU Schedule of Classes have already been approved for graduate credit.

Dropping 5C Classes. CGU students may drop 5C classes through their student portal. No permission is required to drop a class.

Deadlines. Registration deadlines are published in the CGU Academic Calendar and CGU students receive refunds based on the CGU calendar. Reminders for deadlines are provided to students on the registrar’s webpage and via email.

Class Rosters. CGU students enrolled in your classes are uploaded to the 5C student records database and should be available on your class rosters. If a student does not appear on your class roster, the student may not be properly enrolled. Refer students to the CGU Registrar’s Office. Real-time updates from CGU systems to 5C systems are not currently available, but updates are communicated daily between the different registrar’s offices at the Claremont Colleges.

Sakai. If officially enrolled, CGU students will appear on your Sakai rosters. Ask students who do not appear in your Sakai community to verify their enrollment status in your course.

Process. Enrollment in an independent study activity requires completion and submission of an Independent Coursework Contract (available on the Registrar’s Office  Forms page). This is an online form that includes pre-arranged permissions for departmental and dean’s approvals.

Deadlines. Deadlines for enrollment in independent study activities are the same as for all other classes. These deadlines are published in the Academic Calendar.

Instructor Stipends. Practices vary from department to department and from institution to institution. Please consult the department sponsoring your independent study activity for applicable policies.

Official Grades. Official grades that can be given to CGU students are listed on the Grades & Grading webpage. If a grade not recognized at CGU is assigned by a 5C instructor, the grade is translated to a CGU-appropriate grade.

Grade Rosters and Deadlines. CGU students who are properly enrolled in 5C courses appear on your Jenzabar CX grade roster. You may submit grades for these students through your faculty portal. E-mail communications regarding student grades may be sent to student.records@cgu.edu and must be sent from your college’s “.edu” e-mail address. Be sure to identify yourself as the instructor and provide the course catalog number of your class, the full name of the student, and the grade assigned. All grades must be submitted by the grading deadline established for the semester.

Students Not on a Grade Roster. If a CGU student does not appear on your grade roster, notify the CGU registrar by sending an e-mail to student.records@cgu.edu and provide the student’s full name, the course number, and the grade you are assigning. Be sure to send the email from your Claremont Colleges institutional email address.

Audits. For students auditing a course, you must make a grade roster submission of either AU (Successful Audit) or F (Failed Audit) – do not leave audit grade spaces blank. CGU minimum expectations for a successful audit are 80% attendance and participation, or the equivalent, as deemed by the instructor.

Incomplete Grades. CGU policy specifies that students who receive an Incomplete (I) grade, must have the I grade replaced within one year or the Incomplete will lapse to F. Instructors may specify a shorter time period and/or assign an alternate default grade. Report all I grades through your 5C portal or roster. When ready to submit the final grade, notify the CGU Registrar’s Office and provide the student’s full name, the course number, and the grade you are assigning. Be sure to send the email from your Claremont Colleges institutional email address.

Grade Changes. Except in the case of Incomplete grades, grade changes should be made only in the most exceptional circumstances or when administrative error is discovered. Except for changes from I (Incomplete) and GP (Grade Pending), all grade changes are recorded on the student’s transcript with the date of the grade change and the reason for the change. Additional information is available for instructors on the Grades & Grading website.