Questions?

Student.records@cgu.edu
909-621-8285
Harper Hall East
(Campus Map)

Mailing address:
160 E. 10th Street
Claremont, CA 91711

Office Hours:
Monday-Friday
8:30 am – 5:00 pm

Registrar’s Form Index

On all academic approval forms submitted to the Registrar’s Office, individuals must personally affix their own signatures or provide other written evidence of their approval. Such evidence may include written documentation via fax or via e-mail from a CGU or other Claremont Colleges domain or, for individuals serving on dissertation or thesis committees who are not affiliated with the Claremont Colleges, from an institutional or professional domain. If approval is provided by such documentation it must be attached to the relevant form and “see attached” must be recorded on the signature line for the individual on the approval form. Under no circumstances may a committee chair, another faculty member, or anyone else sign for a colleague or affix a signature stamp on an academic approval form.

  1. Advancement to Candidacy
  2. Application for New Degree – Internal
  3. Application for Reinstatement
  4. Apply CGU Coursework to an Additional Degree
  5. Bulletin Year Change
  6. Change of Personal Information
  7. Commencement Participation Petition
  8. Declaration of Change to Approved Proposal
  9. Degree Change Request
  10. Designation or Change of Dissertation Committee
  11. Dissertation Formatting & Filing Requirements
  12. Diploma Replacement Order Form
  13. Dual Degree Coursework Proposal Form
  14. Enrollment Contract & Registration Form for Independent Coursework
  15. Extension of Time for Degree Request
  16. FERPA Non-Disclosure of Directory Information Form
  17. FERPA Authorization to Release Information from Student Education Records
  18. Final Approval Master’s/Certificate
  19. Final Approval Doctoral
  20. Grade Change/Submission Form
  21. Grievance Statement Form (For Students)
  22. Incomplete Grade Submission and Student Contract
  23. Incomplete Grade Extension Request
  24. Intent to Receive a Degree/Certificate
  25. Interfield Coursework Proposal Form
  26. International Student Handouts & Forms (Website)
  27. Leave of Absence Request Form
  28. New Program/Degree/Concentration Set Up
  29. Official Letter Request
  30. Petition for Exception to CGU Policy
  31. Qualifying Exam Approval for Doctoral Students
  32. Registration (Add/Drop) Form (CGU)
  33. Registration Form – Claremont Colleges Courses
  34. Registration Form for Visiting Students
  35. Research Tool Approval
  36. Request Dissertation Defense Announcement
  37. Request for Copy from Student File
  38. Student Document Claim Form
  39. Student Records Correction/Adjustment Request (For Department Use Only)
  40. Thesis (master’s) Formatting & Filing Requirements
  41. Transcript Request – In Person/By Mail Note: Rush processing for hardcopy transcripts has been temporarily suspended due to the Coronavirus and staffing limitations.
  42. Transfer Credit Request Form
Contact Us

Email: student.records@cgu.edu
Telephone: 909-621-8285
Appointments: Available via Zoom
Physical location: Harper Hall East (Campus Map)
Mailing address: 150 E. 10th St., Claremont, CA 91711
Office Hours: Monday-Friday, 8:30 am-5:00 pm (CURRENTLY CLOSED – SEE BELOW)

To comply with social distancing and public health guidelines, the Registrar’s Office staff remains ready to assist the CGU community through email and other distance methods. For ongoing updates related to the COVID-19 (novel coronavirus), please visit CGU’s COVID-19 Status page.