Harper Hall East
(Campus Map)

Mailing address:
160 E. 10th Street
Claremont, CA 91711

Office Hours:
8:30 am – 5:00 pm

Registrar’s Form Index

On all academic approval forms submitted to the Registrar’s Office, individuals must personally affix their own signatures or provide other written evidence of their approval. Such evidence may include written documentation via fax or via e-mail from a CGU or other Claremont Colleges domain or, for individuals serving on dissertation or thesis committees who are not affiliated with the Claremont Colleges, from an institutional or professional domain. If approval is provided by such documentation it must be attached to the relevant form and “see attached” must be recorded on the signature line for the individual on the approval form. Under no circumstances may a committee chair, another faculty member, or anyone else sign for a colleague or affix a signature stamp on an academic approval form.

  1. Advancement to Candidacy
  2. Application for New Degree – Internal
  3. Application for Reinstatement
  4. Apply CGU Coursework to an Additional Degree
  5. Bulletin Year Change
  6. Change of Personal Information
  7. Commencement Participation Petition (not available; 2021 deadline has passed)
  8. Declaration of Change to Approved Proposal
  9. Degree Change Request
  10. Designation or Change of Dissertation Committee
  11. Dissertation Formatting & Filing Requirements
  12. Diploma Replacement Order Form
  13. Dual Degree Coursework Proposal Form
  14. Enrollment Contract & Registration Form for Independent Coursework
  15. Enrollment Verification Request
  16. Extension of Time for Degree Request
  17. FERPA Non-Disclosure of Directory Information Form
  18. FERPA Authorization to Release Information from Student Education Records
  19. Final Approval Master’s/Certificate (For department use only)
  20. Final Approval Doctoral
  21. Grade Change/Submission Form
  22. Grievance Statement Form (For Students)
  23. Incomplete Grade Submission and Student Contract
  24. Incomplete Grade Extension Request
  25. Intent to Receive a Degree/Certificate (Fall 2021 deadline has passed)
  26. Interfield Coursework Proposal Form
  27. International Student Handouts & Forms (Website)
  28. Leave of Absence Request Form
  29. New Program/Degree/Concentration Set Up
  30. Official Letter Request
  31. Petition for Exception to CGU Policy
  32. Qualifying Exam Approval for Doctoral Students
  33. Registration (Add/Drop) Form (CGU)
  34. Registration Form – Claremont Colleges Courses
  35. Registration Form for Visiting Students
  36. Research Tool Approval
  37. Request Dissertation Defense Announcement
  38. Request for Copy from Student File
  39. Student Document Claim Form
  40. Student Records Correction/Adjustment Request (For Department Use Only)
  41. Thesis (master’s) Formatting & Filing Requirements
  42. Thesis/Final Exhibition Approval Form
  43. Transfer Credit Request Form
Contact Us

To comply with social distancing and public health guidelines, the Registrar’s Office staff remains ready to assist the CGU community through email and other distance methods as well as appointment-based, authorized in-person meetings on campus. For ongoing updates related to the COVID-19 (novel coronavirus), please visit CGU’s COVID-19 Status page.

Telephone: 909-621-8285
Physical location: Harper Hall East (Campus Map)
Mailing address: 150 E. 10th St., Claremont, CA 91711
Office Hours: Monday-Friday, 8:30am-5:00pm


  • Via Zoom
  • In-Person NOTE: Students and Visitors are required to have authorization to visit CGU’s campus and will be expected to provide evidence of this authorization/approval at the time of the in-person meeting. For information about obtaining authorization to visit campus: Current Students and Visitors