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Commencement Participation Policy

All students and/or alumni must register to participate in Claremont Graduate University’s commencement ceremony. Registration information will be sent to all eligible participants via email.

Participation is limited to the following groups:

  • Students/alumni who received their degrees* during the Summer and Fall semesters that immediately precede the current Spring semester and who have not participated in a previous ceremony for the same degree
  • Students graduating during the Spring semester who have not participated in a previous ceremony for the same degree
  • Students who will graduate in the upcoming Summer term and have had a Commencement Participation Petition approved by their academic department and the Provost.**

*Degrees are defined as master’s or doctoral degrees.  Students who received or are receiving a certificate only are not eligible to participate in the commencement ceremony.

**Due to regalia ordering deadlines, students who register for commencement late or petition to participate in commencement may incur additional fees, including any rush or special handling charges for regalia.

Petitioning to Participate in Commencement (For upcoming summer degree recipients only)

Students graduating in the current spring term or who graduated in the previous fall or previous summer term do not need to submit a petition to participate in Commencement.

Petition Eligibility

If you plan to receive a degree during the Summer term following the commencement ceremony and wish to participate in the current year’s ceremony, you must petition to be allowed to participate. Eligibility requirements are as follows:

You must complete your degree requirements and graduate during this year’s Summer term. Because you must be enrolled for the semester in which you expect to graduate, your student account must be free of any financial obligations and other academic holds. Please note that you must also meet Satisfactory Academic Progress (SAP) standards in order to graduate from CGU. If you are on academic probation, you may not petition to participate in Commencement.

Doctoral students: You must have submitted and expect to successfully defend and complete all revisions to your dissertation by the deadline published for the summer term.

Master’s students: Three requirements must be met. (1) At the end of this Spring semester, you must need no more than eight (8) units (12 units for graduates of the Teacher Education degree program) to complete your degree program. (2) You will complete your degree program during the Summer term. (3) You must be enrolled for the Summer semester.

Petition Process

To participate in Commencement, you must complete a Commencement Participation Petition (available on the Registrar’s Form Index). Petitions are reviewed and approved by the Provost upon recommendation from a student’s academic advisor, school/center Dean, and the Registrar’s Office.

Petitions processed and approved before the publication deadline for the Commencement Program will allow your name to be listed on the Anticipated Summer Degrees page in the Commencement Program. Names of students who successfully petition to participate in the 2021 Virtual Commencement Celebration will not appear in the 2021 Commencement Program.

Students who have successfully petitioned and participated in a commencement ceremony, are not eligible to participate in the ceremony again for the same degree.

Deadline for Commencement Participation Petitions

Students completing degrees in Spring should refer to the degree completion deadlines/timelines in the Academic Calendar and are not required to submit a Commencement Participation Petition. The deadlines below apply to students who anticipate graduating in the upcoming summer term and are requesting permission to participate in this year’s commencement ceremony.*

Note that Commencement Participation Petitions require both the approval of the academic advisor as well as the school or program’s Dean/Director before they can be considered by the Provost. Please allow sufficient time to obtain these approvals. No petitions received by the Registrar’s Office after the Commencement Participation Petition deadline below will be reviewed or approved.

 

April 9, 2021 Deadline for receipt of Commencement Participation Petitions. Submit completed (with required signatures) petitions to the Registrar’s Office by this date.

*Due to regalia ordering deadlines, students who register for commencement late or petition to participate in commencement may incur additional fees, including any rush or special handling charges that may be incurred.

2/21

 

Graduation FAQs

When will I receive my diploma?

See the Diploma Distribution section of the Student Records webpage.
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Contact Us

To comply with social distancing and public health guidelines, the Registrar’s Office staff remains ready to assist the CGU community through email and other distance methods as well as appointment-based, authorized in-person meetings on campus. For ongoing updates related to the COVID-19 (novel coronavirus), please visit CGU’s COVID-19 Status page.

Email: student.records@cgu.edu
Telephone: 909-621-8285
Physical location: Harper Hall East (Campus Map)
Mailing address: 150 E. 10th St., Claremont, CA 91711
Office Hours: Monday-Friday, 8:30am-5:00pm

    Appointments:

  • Via Zoom
  • In-Person NOTE: Students and Visitors are required to have authorization to visit CGU’s campus and will be expected to provide evidence of this authorization/approval at the time of the in-person meeting. For information about obtaining authorization to visit campus: Current Students and Visitors