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Commencement Participation Policy

Participation is limited to the following groups:

  • Students/alumni who received their degrees* during the Summer and Fall semesters that immediately precede the current Spring semester and who have not participated in a previous ceremony for the same degree**
  • Students graduating during the Spring semester who have not participated in a previous ceremony for the same degree
  • Students who will graduate in the upcoming Summer term and have had a Commencement Participation Petition approved by their academic department and the Provost.***

*Degrees are defined as master’s or doctoral degrees.  Students who received or are receiving a certificate only are not eligible to participate in the commencement ceremony and their names will not appear in the commencement program.

***Due to regalia ordering deadlines, students who register for commencement late or petition to participate in commencement may incur additional fees, including any rush or special handling charges for regalia.

Petitioning to Participate in Commencement (For upcoming summer degree recipients only)

Students graduating in the current spring term or who graduated in the previous fall or previous summer term do not need to submit a petition to participate in Commencement.

Petition Eligibility

If you plan to receive a degree during the Summer term following the commencement ceremony and wish to participate in the current year’s ceremony, you must submit a Commencement Participation Petition to be allowed to participate. Eligibility requirements are as follows:

You must complete your degree requirements and graduate during this year’s Summer term. Because you must be enrolled for the semester in which you expect to graduate, your student account must be free of any financial obligations and other academic holds. Please note that you must also meet Satisfactory Academic Progress (SAP) standards in order to graduate from CGU. If you are on academic probation, you may not petition to participate in Commencement.

Doctoral students: You must have submitted and expect to successfully defend and complete all revisions to your dissertation by the deadline published for the summer term.

Master’s students: Three requirements must be met. (1) At the end of this Spring semester, you must need no more than eight (8) units to complete your degree program. (2) You will complete your degree program during the Summer term. (3) You must be enrolled for the Summer semester.

Petition Process

To participate in Commencement, you must complete a Commencement Participation Petition (available on the Forms webpage). Petitions are reviewed and approved by the Provost upon recommendation from a student’s academic advisor, school/center Dean, and the Registrar’s Office.

If your Petition to Participate in Commencement is approved, your name will appear in the 2023 digital Commencement Program and will appear in the hard copy program for your respective graduation year.

Students who have successfully petitioned and participated in a commencement ceremony, are not eligible to participate in the ceremony again for the same degree.

Deadline for Commencement Participation Petitions

Students completing degrees in Spring should refer to the degree completion deadlines/timelines in the Academic Calendar and are not required to submit a Commencement Participation Petition. The deadlines below apply to students who anticipate graduating in the upcoming summer term and are requesting permission to participate in this year’s commencement ceremony.*

Note that Commencement Participation Petitions require both the approval of the academic advisor as well as the school or program’s Dean/Director before they can be considered by the Provost. Please allow sufficient time to obtain these approvals. No petitions received by the Registrar’s Office after the Commencement Participation Petition deadline below will be reviewed or approved.


Apr 7 Deadline for submission of Commencement Participation Petitions

*Students who register for commencement late or petition to participate in commencement past the regalia deadline will be directed to Huntley Bookstore to purchase their regalia. Please note, hood colors for your respective degree at Huntley Bookstore are limited and may not be available for late orders.



Graduation FAQs

Contact Us

To comply with social distancing and public health guidelines, the Registrar’s Office staff remains ready to assist the CGU community through email and other distance methods as well as appointment-based meetings on campus. For ongoing updates related to the COVID-19 (novel coronavirus), please visit CGU’s COVID-19 Status page.

Email: student.records@cgu.edu
Telephone: 909-621-8285
Physical location: Harper Hall East (Campus Map)
Mailing address: 150 E. 10th St., Claremont, CA 91711
Office Hours: Monday-Friday, 8:30am-5:00pm
Summer Office Hours: Monday-Thursday, 8:30am-5:00pm. Friday: 8:30am-3:00pm

Appointments can be made for meetings.

Registrar’s Office Staff:

  • Vannessa Alvarado, Registrar
  • Bryce Kerns, Assistant Registrar
  • Elizabeth Rubio, Student Records Analyst