For all CGU students, the following policies apply:
- Refer to the Academic Calendar for dates related to registering for classes, including the refunds schedule for dropped classes.
- Students must maintain student status (see the Academic Policies section of this website) throughout their careers at CGU.
- Register at CGU for all courses as a student, regardless of where the class may be held (e.g. one of the other Claremont Colleges campuses).
- Register at CGU for all terms in which courses are taken, including summer–even if other campuses require an additional registration process.
- If your school/program requires advising prior to registration, you will not be able to register until you have met with your advisor. Failure to address this–or any hold–requirement is not a basis for waiving the late registration fee.
- All students must accept an enrollment and financial agreement once per academic year prior to being permitted to register for courses during the academic year. The agreement can be completed electronically through PeopleSoft. Failure to complete this agreement is not a basis for waiving the late registration fee.
- All students are encouraged to register online. Registration through PeopleSoft can be completed through the regular session Add/Drop deadline of each semester. After that date, all enrollment transactions must be submitted on paper, using the Registration (Add/Drop) Form (found on the Registrar’s Form Index). The Registration (Add/Drop) Form may be used by those who do not wish to enroll online.
- New students should contact their academic departments regarding first-time registration and enrollment procedures. First semester students are eligible to register after CGU receives the tuition deposit.
Preparing for Registration
Check PeopleSoft for holds & Student Status Information
Before the registration period begins, be sure to check your student information in your student record for accuracy and eligibility to enroll in courses for the new semester.
Know Your Registration Deadline Dates
Know the registration deadline dates and what fees and penalties may apply. Consult the Academic Calendar to determine important dates and deadlines for your student transactions.
- Registration period – late registration fees apply after the registration period ends
- Add/Drop – change fees apply after this deadline
- Declaration of Intent – deadline for declaring your candidacy for graduation in the current term
- Defense and submission of your dissertation – transactions completed after these dates may delay your graduation until the following semester
- Last day of the semester – no registration or enrollment changes can be made to student records after this date
During the Summer term, registration procedures for CGU classes or classes another Claremont Colleges campus are the same as for other semesters in the academic year. However, if registering for a class at another Claremont Colleges campus during the Summer term, the other campus may have additional registration requirements, which should be completed directly with that campus.
Online Registration Disclosures
Please keep the following operating rules in mind when completing online registration transactions.
- Registration transactions are accepted beginning at noon on the first day of the registration period.
- Registration transactions may not be submitted through PeopleSoft after the regular session deadline for Add/Drop.
- When submitting enrollment transactions through PeopleSoft, avoid dropping all classes. These kinds of transactions are interpreted by the system as your withdrawal from the University.
- Contact your department with questions regarding your student status or eligibility to enroll in classes.
- Contact the Help Desk for technical assistance with PeopleSoft including forgotten passwords or inability to connect.
Types of Holds
Holds are placed for academic, financial, and administrative reasons. Holds that prevent your registering for classes are listed below:
- Academic Probation: You have failed to meet CGU standards for Satisfactory Academic Progress (SAP). Follow the procedures provided on the Academic Policies webpage.
- Academic Probation (International Students): Please note that SEVIS standards and regulations of the US Department of Immigration and Customs Enforcement (ICE) may impose tighter restrictions on your international student status as a result of academic probation, repeated academic probation, and extended time to degree. For more information, consult the Office of International Students & Scholars Services. In addition to CGU standards, international students are required to meet academic progress requirements established by the government’s student visitor program (SEVIS). International students who have failed to meet these standards may be required to complete an International Status Contract. The contract is maintained in the student’s file and a hold is placed to ensure that satisfactory academic progress is reviewed before continued registration. If this hold has been placed on your record, you must meet and consult with the Office of International Students & Scholars Services. Because SEVIS requirements are strict, compliance with government regulations may prevent you from continuing as a student even if your department approves time to address CGU academic probation concerns.
- Conditional: Continued enrollment contingent upon your meeting certain requirements specified at the time of your admission to your program. Contact your department.
- Department: Your department, school, or program may place a hold on your record for a variety of reasons, including required advising prior to registration. Contact your department for assistance. Delays in seeking advising in order to register are not acceptable grounds for waiving late registration fees.
- Enrollment & Financial Agreement: All students must accept an enrollment and financial agreement once per academic year prior to being permitted to register for courses during the academic year. The agreement can be completed electronically through PeopleSoft. Failure to complete this agreement is not a basis for waiving the late registration fee.
- Insurance: International students must maintain current health insurance coverage and provide proof to the Office of International Students & Scholars Services.
- Out of Time: You have exceeded your time to degree and may not register for classes beginning the semester indicated in this hold. Well before the registration period begins, complete and submit the Extension of Time for Degree Request form (available on the Registrar’s Form Index). If you are unable to enroll by the registration deadline, you may experience interruptions in library and student services as well as be subject to the late registration fee.
- Past Due Balance: You have an outstanding balance on your student account from a previous semester. View your bill in PeopleSoft and contact Student Accounts. Delays in resolving past due balances are not acceptable grounds for waiving late registration or late payment fees.
- Provisional: Documents required to complete your admissions file were not received by the agreed-upon deadline.
- T-Course: Doctoral students admitted or readmitted in Fall 2004 or later, are required to complete a transdisciplinary course (T-course) within the first two years of their program or by completion of 48 units in the program. . For assistance in resolving a T-course hold, contact the Transdisciplinary Studies office.
Identifying Holds on Your Student Record
- Visit my.cgu.edu
- Click the PeopleSoft link in the right navigation bar and sign in with your CGU credentials
- Click the “Tasks” tile.
- Click on the individual hold(s) to view details and instructions to rectify it.
CGU adheres to a term-based transaction policy, meaning that any changes to enrollment and tuition must be made within the semester to which those changes apply. This policy is in place not only to ensure institutional efficiency, but also to comply with federal, state, accreditation, and other regulations. Unless otherwise disputed before the end of the semester, all records are considered complete, accurate, and permanent.
Term-based transactions include all activities that affect your student record and account within a given semester. All registrations, enrollment changes, payments, and changes to payment arrangements must be made prior to the end of the semester. No changes will be made after the last day of the semester.
Students are responsible for verifying that prerequisites have been satisfied before enrolling in any course with published prerequisites. Prerequisites can be identified by accessing course information via PeopleSoft. Prerequisites are listed under the Enrollment Information when you select and view the full informaiton for a particular course.
If you began your doctoral program during the 2004-2005 academic year, you must enroll in a Transdisciplinary (or T-) course prior to the end of your second year of study. T-courses are open to all students.
Students are considered withdrawn from CGU if any of the following occur:
- You drop all of your courses
- You fail to enroll in courses before the Add/Drop deadline
- Your student status is terminated by the University
When you are withdrawn for lack of enrollment, you may correct the situation by registering before the end of the semester. Approval of your department is required and late registration fees apply. Reinstatement is required if you were withdrawn in a semester prior to the current semester. You must contact Financial Aid to determine the financial impact of your withdrawal from CGU.
Attendance and Zero Units
You are responsible for the accuracy of your class schedule and for any financial and financial aid implications therefrom.
Full time status is considered 8 units or more while 4 units constitutes half-time. Students on financial aid or attending with scholarships or other sponsorship should be mindful of the minimum units required by their lenders or other sponsors.
Semesters and courses for which you earn zero units are particularly critical for financial aid purposes as well as for international students. Zero units may result from dropping all of your courses in a semester or from the assignment of a U (Unsatisfactory) grade.
If you do not intend to remain in a course, you must drop the course per Add/Drop guidelines. Failure to drop a course may result in the assignment of a U grade.
- Consult Financial Aid to determine the impact of U grades or zero units on your financial aid eligibility.
- International students should consult the Office of International Students & Scholars Services before you withdraw from courses or if you receive an I (Incomplete) or U grade.
When you drop all of your courses, you are essentially withdrawing from the University. Students who withdraw during any semester may need to apply for reinstatement in a following semester in order to resume studies at CGU.
When a class is cancelled, all enrollments in the class are dropped immediately. Every effort is made to notify the students affected; however, students are responsible for checking their enrollment information periodically throughout the semester.
During the first two weeks of the semester, students should regularly monitor their PeopleSoft schedules for enrollment transactions that result from wait list activity and course cancellations. Students are responsible for maintaining their course unit load limits for financial aid and international student purposes.
Changing to Audit Status
Students who wish to enroll in a class on an audit basis must do so by the end of the Add/Drop period (posted in the Academic Calendar). Changes to grading basis cannot be made online. Students should submit to their academic departments a Registration (Add/Drop) Form (available on the Registrar’s Form Index) to indicate a change from graded to audit basis. Instructor permission is required. Because changes from graded to audit basis may entail a refund, all refunds are governed by the Add/Drop refund schedule.
Deadlines and Refunds
Deadlines for enrollment changes are announced in the Academic Calendar.
Definition: Registration changes are changes to the schedule of courses in which you are enrolled for a semester. These transactions include all of the following:
- Adding courses
- Dropping courses
- Changing the grading basis on enrolled courses–from graded to audit or vice versa
- Other changes to unit-bearing course loads for the semester
Term-Based Transactions: All registration changes must be submitted and processed within the semester to which they apply. The Academic Calendar notes the last day for making changes to the semester’s registration.
Financial Implications: Adjustments to tuition, including credits and new charges, are determined by the date on which the transaction is processed. A schedule of Add/Drop dates is published for each (regular session, Module 1, Module 2, etc.) and for each semester in the Academic Calendar. Transactions are based upon dates for the session or module in which the specific class is scheduled. Tuition and fees are published by Student Accounts.
Transaction Adjustments to Tuition:
- Adding courses: Additional tuition is based upon the full session cost of the course, regardless of the date the class is added.
- Dropping courses: Credits, refunds, or other adjustments are determined by a percentage of tuition assessed, the percentage based upon the date of the class is dropped. The Academic Calendar announces deadlines or the last date to receive 100%, 75%, and 50% adjustments. Classes dropped after the stipulated date to receive a W (Withdrawal) notation are ineligible for any financial adjustment.
- Change – Graded to Audit: Credits, refunds, or other adjustments are determined by a percentage of the difference between the course’s full tuition and the course’s audit tuition, the percentage based upon the date of the change. The Academic Calendar announces deadlines or the last date to receive 100%, 75%, and 50% adjustments. Changes made after the date stipulated to drop courses with a W (Withdrawal) notation are ineligible for any financial adjustment.
- Change – Audit to Graded: Tuition adjustments based upon the full session tuition cost of the course, regardless of the date of change.
- Withdrawals: See Dropping courses.
Using PeopleSoft: Access PeopleSoft to register and make changes to your enrollment online through the Add/Drop deadline for regular session classes. Review the Student Guide to Online Registration for more information. Other changes may be submitted through your department through the last day of the semester.
Important: When making changes to your class schedule in PeopleSoft, always add courses before you drop any courses. Whenever your total number of units enrolled drops to zero (0), you have technically withdrawn yourself from the University. Subsequent enrollment transactions to add courses are then treated as a new registration–and if the new ADD transaction is submitted after the registration deadline for the semester, you will incur a late registration fee.
After the Add/Drop Deadline: After the Add/Drop deadline for regular session, all enrollment changes are made by submitting a Registration (Add/Drop) Form to your academic department (form is available on the Registrar’s Form Index).
- Refunds for dropped courses are based upon the date the class is officially dropped from the student’s schedule, displayed on the student’s PeopleSoft account.
- Refund schedules are announced in the Academic Calendar. Applicable dates are determined by the session in which the course is scheduled–regular session, Module 1, or Module 2.
Current Tuition & Fees are available from the Student Accounts website.
Enrollment Change Fee: For each semester, an enrollment change fee applies to changes made after the last Add/Drop deadline for regular session. The last Add/Drop deadline is the date after which no refunds are provided when dropping a course and a W notation is assigned for courses dropped. This date is announced in the Academic Calendar.
Publication of Deadlines: Add/Drop deadlines are announced in the Academic Calendar.
Failure to Withdraw from Courses
You are responsible for officially withdrawing from courses that you do not intend to complete. Instructors are advised to assign a U (Unsatisfactory) grade if you are enrolled in a class and never attended the class.
U grades negatively impact your grade point average and may force you into academic probation status with the University, financial aid, and student visa requirements.
- Refer to the Grades and Satisfactory Academic Progress sections in Academic Policies for more information.
- Contact Financial Aid to determine the impact of U grades on your eligibility for continued financial aid.
- International students should contact the Office of International Students & Scholars Services.
W Notation for Dropping Classes
If you drop a class after the deadline established for the semester/module, the course remains on your transcript with a W (Withdrawn) notation. W is not a punitive grade, but rather a chronological indicator for action taken with regard to enrollment in a course. The W notation does not affect GPA and applies to all courses–graded, audited, unit-earning, non-unit-earning, independent studies, etc.
Deadline dates for the W notation are announced in the Academic Calendar.
What is an Audited Course?
A course taken on an audit basis is used for academic exploration and personal enrichment. The following apply to audited courses:
- CGU minimum expectations for an audit are 80% attendance and participation, or the equivalent, as deemed by the instructor
- Audited classes do not count toward degree progress
- Audited classes appear on transcripts
- Audited class grades (see below) do not factor into a student’s GPA
- Students seeking an audit need to register for the class
- Classes taken on an audit basis are not eligible for federal financial aid or institutional aid (fellowship)
The auditing of CGU courses is managed by the policy and procedure detailed below. Students enrolled in at least 12 units (Art students must be enrolled in at least 15 units) in a term, in a Continuous Registration course, or in a Doctoral Studies course may audit a single class of up to 4 units in the same term at no additional cost. Be sure to consult the Tuition & Fees table on the Student Accounts website for audit rates.
Enrolling in a Course on an Audit Basis
You may not enroll in a course on an audit basis using the online registration system.
- Complete a Registration (Add/Drop) Form and submit it to the Registrar’s Office. Use the CHANGE area to specify your request. Be sure to check the Audit column to indicate your type of enrollment change.
- Permission of the instructor and your advisor are required. For your own records, it is recommended that you should request from the instructor a written summary of the minimum expectations for the audit prior to registering for the course or by the end of the first class session.
- Verify your registration in PeopleSoft to ensure that your course is registered properly and to determine applicable tuition charges.
Enrollment Changes on Audited Courses
Students are responsible for dropping courses they do not intend to complete. All enrollment change actions must be requested prior to the deadlines established in the Academic Calendar. Changes to the enrollment of audited courses are subject to the refund specifications outlined in the Refund Schedule for the applicable semester.
Grading of Audited Courses
Students who successfully complete an audited course are assigned the AU (Audit) grade notation. Students who do not complete courses for which they have enrolled are subject to the grading policies of the instructor, including the assignment of a U (Unsatisfactory) grade.
- CGU Students Registering at the Claremont Colleges
- Undergraduate and KGI Students Registering for CGU Classes
All CGU students may cross register for classes at the other Claremont Colleges during the fall and spring terms, provided that the class is approved for graduate-level credit for a student by both the class instructor and the student’s advisor. Summer is not currenly available for cross-registration.
Undergraduate level classes. Students interested in taking an undergraduate-level class from one of the five undergraduate Claremont Colleges (the 5Cs) will be expected to complete additional work including longer papers and/or additional assignments) for the class in order to increase the level to one appropriate for graduate students. Students should contact the class instructor for permission and to discuss the expectations for what additional work would be required before deciding whether to register. Classes at the undergraduate colleges can all be discovered through the 5C Class Schedule link.
Graduate level classes. Students wishing to take classes at Keck Graduate Institute or in the master’s program in Finance at Claremont McKenna College (CMC FIN courses, with number 400 and up) need to receive instructor and advisor permission, but are not required to do additional work to achieve graduate-level credit. CMC 400+ level classes can be found on the 5C Class Schedule link; KGI classes are listed on the KGI Registrar’s webpage.
Claremont Colleges Units. Course units assigned at CGU are based off the translation chart below
|CGU Units||Credits at CMC, Pitzer, Pomona, Scripps||Credits at HMC, KGI|
Registration Process. Student cross-register for courses at the Claremont Colleges by completing the Registration Form – Claremont Colleges Courses (located on the Registrar’s Form Index) and submitting to the CGU Registrar’s Office. Instructor and advisor approvals are required and should be provided either by signature on the form itself or by attaching email approvals from a Claremont Colleges-issued email account. Classes taken on an audit basis require instructor’s approval but not advisor’s approval. The CGU Registrar will complete the process to have students added to the other college’s class roster.
While some CGU courses are restricted to graduate student enrollments, other courses are open for enrollment to students from the undergraduate colleges (5C) of the Claremont University Consortium (CUC). CGU, its departments, and its instructors reserve the right to cancel a non-CGU student’s enrollment for failure to comply with the procedures disclosed on this page and/or those of the individual CGU department.
5C students register for CGU courses at their home college after obtaining the written permission of the CGU course instructor or, in some cases, the CGU department. Evidence of permission must be submitted to the registrar of the undergraduate student’s home college per that college’s procedures. If necessary and upon request, evidence of permission must be provided to the CGU registrar or CGU department.
For certain CGU courses and programs, permission for undergraduate student enrollment is granted only after department review of the undergraduate student’s request. These special situations are detailed below.
Management and Executive Management
The demand for Management and Executive Management courses is competitive and enrolled participants may include executives and continuing education students from public and private enterprises. To maintain and to ensure a certain level of professional participation and prerequisite experience for dialogue enrichment, permission for the enrollment of undergraduate students in these courses is given only by the department office. Do not approach individual instructors for permission to enroll.
Undergraduates and other non-CGU students interested in pursuing enrollment in courses offered at the Peter F. Drucker and Masatoshi Ito Graduate School of Management should contact the school at (909) 607-8100 to schedule an interview.
Department-issued permission for enrollment of undergraduate students in the following courses is required from the School of Educational Studies – Teacher Education Office in Stauffer Hall. Call (909) 607-3692 for instructions.
EDUC 170G: In the fall, the School of Educational Studies – Teacher Education offers EDUC 170G, Introduction to Public School Teaching. This course is open to undergraduate students interested in exploring a teaching career in a K-12 public school. Interested students should contact the Teacher Education Program to schedule an interview for evaluation and permission to enroll in this course.
EDUC 300G: During the Spring semester, three sections of Teaching/Learning Process I are offered to undergraduate seniors as a bridge to the pursuit of graduate studies in teacher education. The three sections focus on Single Subject, Multiple Subject, and Special Education strategies. Interested students should contact the Teacher Education Program to schedule an interview for evaluation and permission to enroll in any section of this course.
Courses Restricted to Graduate Students
Enrollment in the following courses or groups of courses are restricted to graduate students or CGU students only:
- Transdisciplinary (TNDY) Program – TNDY courses and any CGU section that may be combined with a TNDY course are restricted to graduate students only.
- Continuous Registration and Doctoral Studies courses are reserved for CGU students enrolled in specific degree programs.
Claremont Graduate University offers individualized instruction on a wide range of topics through the following types of courses.
- 397 – Tutorial Reading (Master’s Level)
- 398 – Independent Study (Master’s Level)
- 399 – Masters Thesis Research (Master’s Level)
- 495 – Doctoral Research (Doctoral level)
- 497 – Tutorial Reading (Doctoral Level)
- 498 – Independent/Doctoral Research
- Internships, Directed Research, Field Studies, etc.
These types of courses are commonly referred to as Independent Study courses. Students should have completed at least one semester of enrollment in regular courses before requesting an independent study opportunity.
The procedures outlined below apply to enrollment in all types of Independent Study.
Registering for Independent Study
The registration process for an Independent Study course is different from enrollment in regular courses and cannot be done online. This is because each activity is structured to meet the needs and interests of the individual student.
- Students must complete the Enrollment Contract & Registration Form for Independent Coursework (available on the Registrar’s Form Index). Designed as a contract form for the academic activity to be undertaken, the form requires the signatures of the student and the instructor. The form must also be approved by the student’s advisor and department chair/director.
- Students must submit the completed Enrollment Contract & Registration Form for Independent Coursework to the academic department. Departments will approve and send enrollment forms to the Registrar’s Office for processing before the end of the Add/Drop period.
- Forms submitted to the Registrar’s Office after the Add/Drop deadline are considered late registration and are subject to the applicable fees.
- Independent Study with 5C Instructors: Claremont McKenna College (CMC) does not permit summer registrations in independent study courses. CGU students may still enroll in another independent study class with a 5C instructor, provided the 5C instructor and the students’ department consent to the independent study activity.
Completing the Enrollment Contract & Registration Form for Independent Coursework
The purpose of submitting this form is to document your Independent Study activity and justify the assignment of academic units for financial aid and other purposes.
- Identify which Independent Study course is most appropriate for the activity being undertaken by discussing the possibilities with your advisor.
- Note that you must identify a title for the course. Generic titles such as “Independent Study” or “Dissertation Research” are not acceptable. For internships, specify the name of the organization where the internship will take place. When using titles such as Preparing for Qualifying Exams or Developing a Thesis/Dissertation, specify the general area of your academic activity–for example, “British Literature – The Restoration Comedies” as opposed to merely “English” or “English Literature.”
- Identify literature, goals, or other academic activities for your independent study. Summarize the learning outcomes you anticipate in a statement or syllabus to be included in or attached to your enrollment form. These anticipated learning outcomes define the terms for assessing your performance in this independent study.
- For internships, attach a copy of the internship contract or detail of the intern’s responsibilities and focus of work. If an established class will provide the framework of your study, you may attach the class syllabus.
- Identify a faculty member to oversee and guide your independent study. You will work closely with this instructor to accomplish your independent study goals. You will need the instructor’s signature on the Enrollment Registration Form – Independent Coursework as evidence of the faculty member’s agreement to supervise your independent study. Internships, which have an on-site supervisor, also require identification of a faculty, who will review the experience of the student and provide a grade.
- Specify the units to be earned by completion of the activity. Units must be consistent with CGU credit hour policies.
- Enjoy your independent study activities, but be sure to complete the required outcomes by the end of the semester. You may wish to consider enrolling in your independent study on a Satisfactory/Unsatisfactory grading basis.
- Independent study enrollment forms are registration forms and all Add/Drop deadlines apply.
CGU Transcript Requirements
The official transcript tracks the academic history of a student who is attending CGU. Academic history is defined as courses and degree requirements, such as the completion of research tools and dissertations that are commonly referred to as milestones. Degree requirements are published in the CGU Bulletin.
According to this definition of academic history, only approved courses or course-level activities may be noted on the transcript.
In addition to the official offerings of departments listed in the CGU Schedule of Classes, students may enroll in and receive credit for a number of independent coursework activites. The key word is coursework, meaning that the activity must meet the same rigorous, academic standards as other CGU courses. These standards are detailed as requirements on the Enrollment Contract and Registration Form for Independent Study Coursework (available on the Regisrar’s Form Index) and include:
Academic content. A course description that details academic or educational activities must be established. A syllabus, or Memo of Understanding (MOU) regarding learning outcomes, and a basis for the evaluation of student performance must be identified and documented.
Faculty involvement. A CGU or other Claremont faculty member must have teaching, supervisory, and evaluation responsibilities for the activity.
Credit. Student/faculty contact and other performance requirements must be determined to calculate credit hours or the units that will be earned. CGU policy is 10.5 hours per unit of credit. Units may range from 0 to 8 units.
Enrollment. The Enrollment Contract and Registration Form for Independent Study Coursework is used to enroll students in independent study activities. Department approval is required. Registration and Add/Drop deadlines for the applicable semester apply, including late fees for failure to meet these deadlines.
Grade/Evaluation. A grade or evaluation must be submitted by the instructor of record by the grade submission deadline established for the semester of enrollment. This deadline is published in the Academic Calendar. Grades are generally Satisfactory/Unsatisfactory (S/U), but an instructor may elect to assign letter grades. Grading options must be disclosed to the student at the beginning of the semester or module of the activity.
Approval. Advisor and department approvals are required for all independent study coursework.
Internships provide a vital opportunity for students to engage in educational experiences that provide guided and closely-supervised immersion in the business of a particular discipline. Requirements for an internship are the same as for an independent study, detailed above. Credits are assigned based upon the student/instructor contact hours and individual goals are dependent upon the focus of activity for the internship experience. Credits may range from 0 to 8 units.
Internships that are arranged with off-campus entities generally require that the student report to and take employment direction from a non-CGU supervisor. Because coursework must be guided by faculty, a CGU instructor must be involved. If the instructor is not present on-site, regular meetings with the student should be scheduled to guide the academic implications of the activity.
Internships should be established by Memos of Understanding or contracts that protect all of the entities involved, including the student, CGU, and the third party. These agreements may be established between the school or department offering the internship and the third party, but must acknowledge all of the following elements:
- Expectations of both the CGU school and the third party regarding the internship–including evaluation and disciplinary protocols; acknowledgement of privacy provisions under the federal Family Educational Rights and Privacy Act (FERPA), including prohibition against the further disclosure of information from student records; and adherence to CGU deadlines and its Academic Calendar
- Expectations of the student intern, including the identification of supervisors and reporting relationships, employment protocols, compensation, professional standards, and the mutual protection of intellectual property, trade secrets, and third party client confidentiality
- Disclosure of any third party contracts that may be required between the host party and the student
- Indemnification clauses for both CGU and the third party
- Approval of the CGU dean for the school or department involved
The provision of stipends or compensation should be reviewed with the Office of Financial Aid to determine implications for student financial aid and other student status considerations.
Questions about internships using third party entities should always be approved by the dean of the school and may require concurrence of the Provost and/or the Faculty Executive Committee (FEC).
CGU does not grant academic credit for life experiences. Independent study, however, may provide an opportunity for a student to critically examine a life experience from an academic, theoretical, or case study perspective.
Use the independent study protocol (as outlined above) to craft an educational activity that examines an experience under the guidance and expertise of a CGU faculty member. Over the period of a semester, a student may meet with an instructor to discuss and critically analyze an experience from a particular perspective, determined by the instructor’s expertise. This academic examination may result in a graduate level paper or critique that focuses on one or all of the following goals.
- Contribute to the intellectual dialogue that furthers the pursuits and intrinsic goals of the discipline or area of the discipline in a meaningful way
- Seek to understand, comprehend, and determine learning principles from the experience that may influence future or subsequent endeavors
- Identify personal, communal, and/or global implications for the development of strategies that further intellectual inquiry from a discipline or transdisciplinary perspective
- Apply evaluative criteria to the conclusions, results, and human impact of the experience
The Enrollment Contract and Registration Form for Independent Study Coursework may be used to guide the development of a structure, learning goals, and evaluation methods.
Students are restricted to the independent study limits of their particular programs and departments.
- Download and complete the Registration Form for Visiting Students (available on the Registrar’s Form Index).
- Permission of the instructor is required for the alumnus to enroll in any course, whether on a graded or audit basis.
- The alumnus’ signature is required on the registration form.
- The completed form is submitted to the academic department. Upon approval, the form is sent to the Registrar’s Office for processing.
- Payment of fees is made to Student Accounts.
Alumni are limited to no more than 12 units or three courses on an alumni registration basis. Beyond that, students should return to CGU as a student in a new degree program. Refer to CGU instructions regarding Admission.
Alumni Tuition and Fees
Applicable tuition and fees are available from the Tuition & Fees table on the Student Accounts website. The following provisions apply to alumni who meet the definition above and who are taking classes for personal enrichment; alumni rates are not eligible for students seeking an additional degree at CGU.
- A 50% discount off the current per unit rate applies, provided the total number of enrolled units in the semester is less than 12.
- No discount applies to enrollment in 12 or more units.
- The CGU Student Fee/Technology Fee is required during each semester of enrollment.
- Department aid is not available for non-degree seeking students.
- Refunds, if any, are based upon Add/Drop deadlines posted in the Academic Calendar.
Note: Per federal requirements, financial aid is NOT available to alumni and students in non-degree programs, such as Certificate programs.
Alumni Transcript Records
The CGU transcript is an official record of an individual’s enrollment at the University. When an alumnus is enrolled for courses in a new term, the term is created on the student’s transcript and the course or courses recorded, similar to other CGU courses taken by the student. All grades received are factored into the student’s GPA.
If the alumnus is subsequently admitted as a student, courses taken as an alumnus at the discounted rate may not be counted toward the student’s degree program.
Veteran Resident Tuition Policy
Active-duty personnel and military veterans are charged the standard tuition rate applicable to their degree. No CGU student who is not a resident of California is assessed any additional out-of-state tuition or fees.
Program Eligibility Process
Your first step to request a letter of eligibility from your VA representative. Once you receive this letter, submit it to the Registrar’s Office and follow these steps:
- Enroll in a degree- or certificate-seeking program.
- Take all courses for credit. If repeating a course or taking a course with no credits, the veteran must notify the CGU Certifying Official.
- Request certification after registering for courses each semester through our VA Certifying Official (Registrar’s Office at firstname.lastname@example.org or (909) 621-8285.
- Guide to Online Military Student Resources
- 2016 Guide to Veteran Education Benefits
- Yellow Ribbon Benefit Information
- GI Bill® Comparison Tool
VA Forms & Applications
All VA students must file an application with the Department of Veterans Affairs Western Region Office, Muskogee, OK. Students who have not previously received VA benefits must file an original application (veterans VAF 22-1990; dependents VAF 22-5490). Students who have received VA benefits in the past must file a Request for Change of Program or Place of Training (veterans VAF 22-1995; dependents VAF 22-5495)
If an original application is needed do one of the following:
- Submit an application online using this link: VONAPP
- Print the signature page and mail to Department of Veterans Affairs, VA Regional Office, P.O. Box 8888, Muskogee, OK 74402-8888.
- If you choose to apply using a hard copy application, submit it to the CGU Certifying Official who will process it and mail it to the VA Regional Office where it will be certified.
Eligibility criteria and benefits for veterans vary. Listed below are various education programs or chapters that veterans may be eligible for from the U.S. Department of Veteran Affairs (USDVA).
- Chapter 30: Montgomery G.I. Bill-Active Duty
- Chapter 31: Vocational Rehabilitation and Employment
- Chapter 33: Post 9/11 GI Bill – Yellow Ribbon Program
- Chapter 35: Dependents Education Assistance (DEA)
- Chapter 1606: Montgomery G.I. Bill-Selected Reserve
- Chapter 1607: Reserve Educational Assistance Program (REAP)
General and detailed descriptions of each program are online at gibill.va.gov/Benefits/index.html or the toll-free education number 1.888.442.4551 (1.888.GI Bill 1)
For questions or information regarding eligibility to receive VA education benefits or for current pay rates, please contact the Dept. of Veterans Affairs at 1-888-442-4551 or visit the VA website at gibill.va.gov.