Graduation

Graduation deadlines can be found on the Academic Calendar.

Graduation forms are available on the Forms webpage. They include:

• Intent to Receive a Degree (the link for Summer expected graduates will become active May 13, 2024)
• Final Approval Master’s/Certificate
• Request for Dissertation Defense Announcement
• Final Approval Doctoral Degree

The Degree Completion Survey is required for all students receiving a master’s or doctoral degree in a given term. Students will receive an email with a link to the survey on April 1, 2024. Students must complete the survey no later than April 15h (see Academic Calendar). Upon completion of the survey, students will receive a completion code via email which must be included on their degree final approval form(s).

Students must be registered during the semester in which they intend to receive a degree or certificate, with the exception of students who have completed all coursework for a degree and intend to graduate during the summer term. Students graduating during the summer term who are not enrolled in coursework must have been enrolled or on a university-approved leave of absence during the previous spring term in order to be eligible.

Active Status – Requirements Complete: If all academic and institutional degree requirements, including the removal of outstanding Incomplete grades and receipt by the Registrar’s Office of all forms including all required signatures, are accomplished prior to the first day of classes for that next semester, the student may not be required to register in the semester of degree conferral.

In these cases, the academic department should confirm that all approvals have been recorded prior to the first day of the term and then inform the Registrar’s Office that the student is in degree requirements complete status. This status will be recorded on a student’s transcript, and they will remain in active status until the first available date of degree conferral and will not have to register for Continuous Registration or Doctoral Study.

This status is only applicable for students who were enrolled at CGU during the term immediately preceding the term of graduation (for fall graduates in degree requirements complete status, enrollment in the preceding spring or summer term is required). Students on a university-approved leave of absence in the previous term or who are reinstating to the university in the semester of graduation are not eligible. Students are also not eligible if they are working on additional degrees at CGU that are incomplete.

See the Diploma Distribution section of the Student Records webpage.

The student’s legal/primary name as it appears in their CGU record will be printed on the diploma.

To see how your name appears in your student record, please consult your “Profile” information in your PeopleSoft student record the “Primary Name” listed in your portal. To view your “Primary Name” click the “Profile” tile after logging into PeopleSoft, then in the “Personal Details” screen, click the “Primary Name” option. A pop-up window should then appear listing all portions of your “Primary Name” contained in your student record. The first name, middle name, last name, and suffix contained in this record will be printed on your diploma.

Your primary/legal name cannot be changed through your portal. For information about changing your legal/primary name in your CGU record, please see the Changing Your Personal Information webpage.

All graduates and students eligible to participate in Commencement must register in order to participate in the Commencement ceremony. All eligible participants will receive an email from commencement@cgu.edu including a link to an online Commencement Registration Form which must be completed by March 29, 2024.

• Spring graduates will receive the registration form via their CGU email.
• Graduates of the previous Summer and Fall terms will receive the registration form via the “Home email address” listed in their student record.

If you are a student or graduate who meets the eligibility guidelines (see above in Commencement participation) for participating in the upcoming Commencement ceremony and you have not received an email with a link to the Commencement Registration Form, please check your Junk and/or Clutter folders in your email account as it may have been misdirected. If you cannot find the email in these folders, please email commencement@cgu.edu

For additional information about Commencement, please visit the Commencement information webpage.

The Registrar’s Office posts degrees/certificates to students’ records after the end of the term as grades are recorded and degree requirements are verified. To learn whether your degree has been posted, please login to your Peoplesoft student record and view your unofficial transcript. If your degree has been posted, it will appear under the “Degrees Awarded” section (usually on the first page of your transcript).

You may order official transcripts online through Parchment (https://www.parchment.com/). For more information about transcripts, please visit the Transcript Requests section of the Registrar’s webpages.

CGU has three degree conferral dates per year which are the last day of the Summer, Fall, and Spring terms. These dates are listed in the Academic Calendar.

If you see your degree posted on your unofficial transcript, you can request an official transcript and send it directly to the third party.

If your degree is not yet posted but you have fulfilled all requirements for the degree, you may request an official letter (form available on the Registrar’s forms webpage) from the Registrar’s Office.

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I recently graduated and haven't received my diploma. What should I do?

See the Diploma Distribution section of the Student Records webpage.