Transition to Microsoft Teams Website content 

Why transition to Microsoft Teams? 

Microsoft Teams is a tool with many equivalent features to Zoom for video conferencing and collaboration, and in some cases many more. 

Given the maturity of the Teams product coupled with adoption of Teams and other Microsoft solutions for other services at CGU, enhancing CGU’s security posture by limiting the number of products integrated into our systems, and the ever-increasing cost of products like Zoom, the university has decided to start transitioning from Zoom to Teams for all non-teaching meetings.  

*Note: CGU will continue to utilize Zoom for teaching activities at the present time. Some of the benefits of Teams for video conferencing include: 

  • Persistent chat between channels, teams, and individuals 
  • Improved calling and video conferencing capabilities 
  • Cloud recording 
  • Video customizations 
  • Full integration with the Office 365 suite of products  

Getting started with Teams 



Training Services Opportunities 

Beginner’s Guide to Teams 

Microsoft Teams is a communications platform available through MS Office 365. During this one-hour live online workshop, we will focus on the Teams experience from a team member’s perspective. Topics will include learning how to navigate the Teams environment; communicating with others in Teams (including chat); setting and managing notifications of Team activity; and sharing files and notes.  The target audience for this workshop is beginners and those new to Teams. 

  • Tuesday, September 6 , 2022Time: 10:30a to 11:15a

    Location: Harper 10 and Live Online via Microsoft Teams

     Register Here 


A number of Microsoft-hosted video trainings are available on Microsoft website. 

  • Quick Start 
  • Intro to Microsoft Teams
  • Set up and customize your team
  • Collaborate in teams and channels 
  • Work with posts and messages
  • Start chats and calls
  • Manage Meetings 
  • Set up and attend live events 
  • Search and find files and more 
  • Explore apps and tools
  • Manage your activity feed
  • Teams on the go


Microsoft Teams vs Zoom feature comparison 

** Feature differences are highlighted  

Virtual Webinars/Live Events  

Function  Zoom  Teams 
Automated/Live Captioning  No (manual or 3rd party vendor options available)  Yes 
Breakout Rooms  No  Yes 
Chat with Classmates/Attendees  Yes  Yes  
Collaborative Tools (In-Meeting)  Yes  Yes 
File Transfer  Yes, panelists on client only  Yes 
Live Transcription  Yes (non-HIPAA only)  Yes 
Maximum Event Duration  24 hours  4 hours (live events) 
Number of Participants  300 (larger webinars are available at additional cost through Zoom)  10,000 included 
Q&A Tool  Yes  Chat (limited to meeting size, requires add-in module) 
Recording   Yes  Yes 
Video Sharing  Yes  Yes 
Virtually Raise Hand  Yes  Yes 

Virtual Meetings and Conferences 

Function  Zoom  Teams 
Audio/Video Calls  Yes (audio calls require all parties use Zoom)  Yes 
Automated/Live Captioning  No (manual or 3rd party vendor options available)  Yes 
Breakout Rooms  Yes  Yes 
Chat  Yes  Yes (1,000 participants) 
File transfer  Yes  Yes 
Guest join* **  Yes  Via browser 
Live Transcription  Yes (non-HIPAA only)  Yes 
Lobby / Waiting room  Yes  Yes 
Maximum Event Duration (live events)  24 hours  4 hours 
Number of Participants  300  1,000 (20,000 listen) 
Number of Participants (For Faculty Hosts)  500  1,000 (20,000 listen) 
Outlook Calendar integration   (Outlook Calendar add-in available)  Yes 
Phone Conf Bridge Included  Yes  Yes 
Recording  Local or Cloud  Cloud 
Remote Control  Yes  Yes 
Screen Sharing  Yes  Yes 
Together Mode/Immersive View  Yes  Yes 
Video Background Blur  Blur, Custom Background  Blur,
Custom Background 
Video Sharing  All Participants  Presenters 

* Zoom defines a guest is identified as someone who is not signed into a Zoom account or is signed with an email address that is not in the same account as the host.
** In Teams, a ‘guest’ is defined as someone from outside the tenant, in this case outside the CGU community, that has been invited to join a meeting or live event.  

Instant Messaging 

Function  Zoom  Teams 
File transfer via chat  Yes  Yes 
Instant Messaging  Yes  Yes 
Persistent Instant Messaging  2 years  Unlimited 
Public Group chat  Yes (limited to 10,000 participants)  Yes (limited to 10,000 participants) 
Screen Sharing  Yes  Yes (limited to 20 participants) 
Screen Sharing from Chat  No  Yes (limited to 20 participants) 
Whiteboard  Yes  Yes