Transition to Microsoft Teams Website content
Why transition to Microsoft Teams?
Microsoft Teams is a tool with many equivalent features to Zoom for video conferencing and collaboration, and in some cases many more.
Given the maturity of the Teams product coupled with adoption of Teams and other Microsoft solutions for other services at CGU, enhancing CGU’s security posture by limiting the number of products integrated into our systems, and the ever-increasing cost of products like Zoom, the university has decided to start transitioning from Zoom to Teams for all non-teaching meetings.
*Note: CGU will continue to utilize Zoom for teaching activities at the present time. Some of the benefits of Teams for video conferencing include:
- Persistent chat between channels, teams, and individuals
- Improved calling and video conferencing capabilities
- Cloud recording
- Video customizations
- Full integration with the Office 365 suite of products
Getting started with Teams
- OIT provides the following guidance to support you in using Teams:
Information about Microsoft Teams.
Training
Training Services Opportunities
Beginner’s Guide to Teams
Microsoft Teams is a communications platform available through MS Office 365. During this one-hour live online workshop, we will focus on the Teams experience from a team member’s perspective. Topics will include learning how to navigate the Teams environment; communicating with others in Teams (including chat); setting and managing notifications of Team activity; and sharing files and notes. The target audience for this workshop is beginners and those new to Teams.
- Tuesday, September 6 , 2022Time: 10:30a to 11:15a
Location: Harper 10 and Live Online via Microsoft Teams
A number of Microsoft-hosted video trainings are available on Microsoft website.
- Quick Start
- Intro to Microsoft Teams
- Set up and customize your team
- Collaborate in teams and channels
- Work with posts and messages
- Start chats and calls
- Manage Meetings
- Set up and attend live events
- Search and find files and more
- Explore apps and tools
- Manage your activity feed
- Teams on the go
Microsoft Teams vs Zoom feature comparison
** Feature differences are highlighted
Virtual Webinars/Live Events
| Function | Zoom | Teams |
| Automated/Live Captioning | No (manual or 3rd party vendor options available) | Yes |
| Breakout Rooms | No | Yes |
| Chat with Classmates/Attendees | Yes | Yes |
| Collaborative Tools (In-Meeting) | Yes | Yes |
| File Transfer | Yes, panelists on client only | Yes |
| Live Transcription | Yes (non-HIPAA only) | Yes |
| Maximum Event Duration | 24 hours | 4 hours (live events) |
| Number of Participants | 300 (larger webinars are available at additional cost through Zoom) | 10,000 included |
| Q&A Tool | Yes | Chat (limited to meeting size, requires add-in module) |
| Recording | Yes | Yes |
| Video Sharing | Yes | Yes |
| Virtually Raise Hand | Yes | Yes |
Virtual Meetings and Conferences
| Function | Zoom | Teams |
| Audio/Video Calls | Yes (audio calls require all parties use Zoom) | Yes |
| Automated/Live Captioning | No (manual or 3rd party vendor options available) | Yes |
| Breakout Rooms | Yes | Yes |
| Chat | Yes | Yes (1,000 participants) |
| File transfer | Yes | Yes |
| Guest join* ** | Yes | Via browser |
| Live Transcription | Yes (non-HIPAA only) | Yes |
| Lobby / Waiting room | Yes | Yes |
| Maximum Event Duration (live events) | 24 hours | 4 hours |
| Number of Participants | 300 | 1,000 (20,000 listen) |
| Number of Participants (For Faculty Hosts) | 500 | 1,000 (20,000 listen) |
| Outlook Calendar integration | (Outlook Calendar add-in available) | Yes |
| Phone Conf Bridge Included | Yes | Yes |
| Recording | Local or Cloud | Cloud |
| Remote Control | Yes | Yes |
| Screen Sharing | Yes | Yes |
| Together Mode/Immersive View | Yes | Yes |
| Video Background Blur | Blur, Custom Background | Blur, Custom Background |
| Video Sharing | All Participants | Presenters |
* Zoom defines a guest is identified as someone who is not signed into a Zoom account or is signed with an email address that is not in the same account as the host.
** In Teams, a ‘guest’ is defined as someone from outside the tenant, in this case outside the CGU community, that has been invited to join a meeting or live event.
Instant Messaging
| Function | Zoom | Teams |
| File transfer via chat | Yes | Yes |
| Instant Messaging | Yes | Yes |
| Persistent Instant Messaging | 2 years | Unlimited |
| Public Group chat | Yes (limited to 10,000 participants) | Yes (limited to 10,000 participants) |
| Screen Sharing | Yes | Yes (limited to 20 participants) |
| Screen Sharing from Chat | No | Yes (limited to 20 participants) |
| Whiteboard | Yes | Yes |