Teams vs. Zoom

Teams is available for use on the web and/or for download at the Office 365 portal (https://office.com)

Pros:  

• All CGU students, faculty, and staff are automatically licensed in teams.
• Allows users to instant message (Chat) with one or more people with one click.
• Allows users to schedule online meetings.
• Can add ability to meet via Teams to existing Outlook meetings.
• Allows users to create teams, channels, and persistent chats for instant messaging, file sharing, and screen sharing.
• Integrates with many Office 365 applications, like OneNote, Sharepoint, and Planner.
• Is available as a desktop app, mobile app, via browser
• Supports inviting guests from outside CGU.
• Hosted in the cloud

Cons:  

• Not integrated with Canvas (currently)

Available via cgu.zoom.us or the my.cgu.edu portal

Pros: 

• Intuitive user interface for easily creating, managing and attending web meetings.
• A Zoom account is not needed to attend a Zoom session.
• Engineered for use in variable bandwidth environments giving it consistent performance when used with consumer grade internet connections.
• Allows users to utilize participation features such as:
  • In-session chat
  • Breakout rooms
  • Participant feedback (yes/no, hand raise, faster/slower, clap, need a break, away)
  • Screen Sharing (desktop, applications, whiteboard)
  • Polling
  • File Sharing (via cloud services or via the chat)
• Allows users to schedule online meetings.
• Can add ability to meet via Zoom to existing Outlook and Teams meetings.
• Integrated easily with Canvas for online instruction.
• Can save recordings of Zoom session to the cloud or locally.
• Is available as a desktop app, mobile app, via browser.
• Supports inviting guests from outside CGU.
• Used by many of CGU’s external partners, especially other colleges.
• Provides dial-in conference services as well as standard internet-based sessions.
• Hosted in the cloud

Cons: 

• Less integrated into CGU’s other systems than MS Teams.

For Staff who wish to schedule online meetings: 

• Use Teams, unless you need a traditional dial-in conference phone number for your meeting.
• Use Zoom if you are joining an academic event that was scheduled in Zoom

For Faculty who wish to hold lecture or discussions online: 

• Use Zoom if you want to leverage the participation features, the Canvas integration, or for a intuitive user experience.
• Use Teams if you want to create a work group for your class, invite the students to join it, and utilize the integration with Office 365 tools.

For Faculty who wish to hold meetings or office hours: 

• Use Teams, unless you need a traditional dial-in conference phone number for your meeting.
• Use Zoom if you want to leverage the participation features, an intuitive user experience, a traditional phone connections, or Canvas integrations via scheduled or recurring meetings or other calendars/tools.

For students who wish to collaborate online: 

• Use Teams, unless your instructors have already established a collaboration space online via another platform.
• Use a free Zoom account for sessions under 40 minutes.

Below are some Frequently Asked Questions (FAQ’s) related to Teams and Zoom:

Zoom is CGU’s current standard collaboration tool for class-related purposes. Zoom can be accessed through Canvas by clicking “join” (or “start” if you the course instructor) under the Zoom section of the left navigation of Canvas:

Teams is CGU’s collaboration tool for administrative and non-academic purposes. You can join a Teams session by clicking “Join” in the Outlook calendar appointment:

 

 

Teams and Zoom are both integrated into CGU’s Outlook application.

To schedule a Teams meeting:

 

To Schedule a Zoom meeting:

If you see both a Teams and Zoom session scheduled in the same Outlook appointment, odds are very likely the Zoom meeting is the intended tool. Please utilize the Zoom join link first, and if you find no one else attending to that session, exit Zoom and join the Teams meeting.